Constitution & By-Laws

CONSTITUTION

   By-Laws

ARTICLE I – ELIGIBILITY/MEMBERSHIP

Section 1
Membership in the Bronx Young Democrats (BYD) shall be limited to persons no
younger than sixteen years of age and who have not yet reached the age of
thirty-six; lives, works, or attends a school within Bronx County; If capable, is
registered to vote and is a registered voter within the Democratic Party; and who
has paid their dues for the current year, as prescribed in Section 1 of the BYD
Bylaws. This requirement may be waived, on a case-by-case basis, upon approval
by the Executive Board. Persons under the age of sixteen shall, at the discretion of
the Executive Board, be deemed associate members of the BYD, and persons over
the age of thirty-six shall, at the discretion of the Executive Board, be deemed
honorary members of the BYD.

Section 2
No person shall be excluded from membership because of sex, race, creed, religion,
disability, national origin, sexual orientation, or economic status.

Section 3
Voting members are required to pay an annual membership fee (in accordance
with the by-laws, except in cases where the Executive Board waives said fee), and
to provide an address, birth date and telephone number. Voting membership shall
also be limited to members in good standing as prescribed in Article I, Section 4 of
this Constitution.

Section 4
A Voting Member is a member who has attended at least two general body
meetings within a given calendar year following and including the first annual
meeting as prescribed in this Constitution. Members in good standing shall be
those members who have attended at least two (2) previous general body
meetings in the previous calendar year, and have paid the annual membership fee,
with exception of those cases where the fee has been waived, and are registered
Democrats who either live, work, or attend school in Bronx County.

Section 5
No person who is a voting member of a Young Democrats organization in another
county in the State of New York or in any other state may be a voting member in
the Bronx Young Democrats.

Section 6
For the purposes of chartering and/or re-certification with the New York State
Young Democrats and/or Young Democrats of America, only the qualifications
necessary for membership as outlined in Article I, Section 3 of this Constitution
shall be deemed necessary for a member to be listed on all pertinent
documentation.

ARTICLE II – EXECUTIVE BOARD

Section 1
The Executive Board shall be the governing body of the BYD and shall develop the
policies designed to achieve the goals stated in this Constitution and the By-laws
of the BYD. The Executive Board shall have all the powers necessary for the proper
and legal execution of all duties of the BYD.

Section 2
The Executive Board will meet no less than eight (8) times during the course of
one (1) calendar year. Such meetings may be conducted via electronic means
including, but not limited to, a conference call. A simple majority of the voting
members of the Executive Board shall constitute a quorum.

  1. Any meeting at which a quorum is not present shall be deemed a
    committee of the whole.
  2. Decisions made by a committee of the whole shall be non-binding and
    shall not be implemented until approval at the next official meeting of the
    Executive Board at which a quorum is present
  3. A member shall participate in Executive Board meetings via electronic
    means, such as a conference call, and be considered present at said meeting
    and included as part of the quorum.

Section 3
The President shall be tasked with scheduling and chairing each Executive Board
meeting. Two-thirds (2/3) of the voting members of the Executive Board may also,
at any time and for any reason, call for an Executive Board meeting. Notice of such
a meeting must be given to the entire Executive Board no less than 48 hours prior
to when it is to be held. Such a meeting shall be presided by the First
Vice-President; should the First Vice-President not be present, the order of
determining the presiding officer shall be the Second Vice-President followed by
the Secretary.

Section 5
All decisions, confirmations, committee membership choices, votes or other acts of
the Executive Board at any meeting shall be accomplished by a majority of the
quorum present at that meeting, unless otherwise specified in the Constitution or
By-laws.

ARTICLE III – OFFICERS

Section 1
The officers of the BYD shall be as follows: President, First Vice-President, Second
Vice-President, Treasurer and Secretary. Those officers, shall comprise the
Executive Board of the BYD. Chairs of standing committees and cabinet level
appointments shall be considered ex-officio members of the Executive Board.

Section 2
The duties of the officers shall be as follows:

  1. The President shall be the chief executive officer of the BYD, shall direct the
    implementation of the policies adopted and authorized by the Executive Board,
    shall serve as an ex-officio member of all committees of the BYD, shall represent,
    in consultation and conjunction with the Executive Board, the organization in
    public and to the media and shall represent, in consultation with the Executive
    Board, the BYD at any other appropriate levels within the local state or national
    Democratic Party. The President shall chair the Executive Board meetings and
    further report on his or her activities at each Executive Board meeting. The
    President shall chair the membership meetings, shall maintain correspondence
    with national, state, and other local levels of Young Democratic organizations,
    Democratic Party organizations, and shall perform such other duties as assigned
    by the Executive Board.
  2. The First Vice-President shall assist the President in the performance of the
    President’s duties. In the event that the President, due to absence, death,
    resignation, removal, or other reason, cannot fulfill the duties of the office of
    President, the Vice President shall act as the interim President until such time as
    a permanent replacement has been selected in accordance with this Constitution
  3. The Second Vice-President shall assist the President and First Vice-President in
    the performance of their duties. In the event that the President and the First
    Vice-President, due to absence, death, resignation, removal, or other reason,
    cannot fulfill the duties of their elected offices, the Second Vice-President shall act
    as interim President until such time as a permanent replacement has been
    selected in accordance with Section 8 of this Article.
  4. The Treasurer shall be responsible for all financial records of all receipts and
    disbursements of funds of the BYD in accordance with all federal, state and local
    laws and regulations, shall prepare and submit the required expenditure reports
    for the state and county Boards of Election, shall report all financial activity at
    each Executive Board meeting, shall keep all organizational financial records in
    balance, and shall perform such other duties as assigned by the President or the
    Executive Board.
  5. The Secretary shall record and distribute minutes of all Executive Board and
    general membership meetings, shall be responsible for coordination of general
    membership correspondence including mailings and phone banks, shall be
    responsible for notifying members of each meeting and/or event, shall be
    responsible for any administrative affairs of the BYD including maintaining
    organizational files and records in a safe and orderly manner, shall be responsible
    for the maintenance improvement of the Bronx Young Democrats website and
    other new media, and shall perform such other duties as assigned by the
    President or the Executive Board.

Section 3
If there is a vacancy in any officer level position with less than 4 months left in the
year, that position will be filled by a vote of the Executive Board at the meeting
immediately following the announcement of such vacancy. If there is a vacancy in
any officer level position with 4 months or more left in the year, then that vacancy
will be filled by a vote of the general membership, in accordance with the
procedure laid out in (we have to lay this out).

Section 4
The President may, from time to time, appoint cabinet members, subject to the
confirmation by the Executive Board, to assist in the execution of the
administrative duties of the BYD.

ARTICLE IV – COMMITTEES

Section 1
The President and the Executive Board may form a committee at any time for any
reason they deem necessary. There shall be standing and ad hoc committees
described in the bylaws, whose membership shall consist of members in good
standing who have elected to be members of those committees. The committee
shall be allowed to conduct its own meetings and elect officers other than
Chairperson. Any and all actions performed by the committee shall be subject to
review and approval by the Executive Board

ARTICLE V – GENERAL MEETINGS

The BYD shall hold regular monthly meetings, which shall be called and chaired
by the President, or if the President is unable to chair the meetings it shall be
chaired by the First Vice-President or Second Vice-President.

Section 1
At least ten (10) days notice of any BYD meeting shall be given to each member,
including date, time, and location.

ARTICLE VI – ELECTIONS AND VOTING

Section 1
The officers of the BYD shall be elected every two years to two year terms. Officers
of the BYD must be members in good standing and submit a completed application
consisting of answers to several questions posed by the current Executive Board,
two weeks before the election . The answers to the application shall be made
available to the general membership at least one week prior to the election by the
Executive Director of BDCC.

  • Elections will take place at the annual February meeting and all
    campaigning by candidates shall be limited to three minutes
    speeches by each candidate the night of the elections. In the case of
    an uncontested candidacy, the nominee has the option to address the
    membership. In the case of a contested candidacy, the Bronx
    Democratic County Committee liaison to BYD (Generally the BDCC
    Executive Director) will randomly designate the order in which the
    candidates will speak. All candidates waiting to speak or having
    already spoken must be isolated from the membership meeting.
    Once each candidate has spoken, the Liaison shall declare the
    nomination period closed and distribute ballots to the members in
    good standing. All votes shall be cast in secret using the ballot as
    provided. The candidate with over 50% of the vote shall be declared
    the winner. If no one candidate receives over 50% of the vote, there
    shall be a run-off election between the top two vote-getters. If the
    top two vote-getters do not constitute 50% of the vote the run-off
    election shall include those candidates who constitute a majority of
    the vote. Votes shall be counted and certified by the Liaison along
    with a verifying agent designated by each of the candidates. Those
    candidates that are elected to the Executive Board shall assume their
    positions on January 1st of the upcoming calendar year.
  1. Nominations for candidates for Executive Board positions shall be made
    at the annual January meeting. Members interested in running are
    required to be present at the January meeting where nominations will be
    made from the floor with the consent of the nominee.
  1. Applications for all nominated candidates for Executive Board
    positions shall be posted online and shall be all completed
    applications will be posted online for viewing.

Section 2
A simple majority vote of the electorate is necessary to deem a winner in a
contested election. Should no candidate receive a simple majority, the electorate
shall continue to vote until a candidate is elected with a simple majority. In races
in which there are three (3) or more candidates, after each round of voting, the
candidate with the fewest votes shall be removed from the ballot.

Section 4
No proxy or absentee ballots may be used in any election or vote at any meeting.

Section 5
The President shall designate a Presiding Officer to preside over the elections.
The President may designate him or herself as the Presiding Officer. The
Presiding Officer is not required to be a member of the BYD. They may not vote in
any election of which he or she is presiding and shall preside over all elections,
both special and annual regular, and all other voting occurring at a general
meeting.

ARTICLE VII – REMOVAL OF OFFICERS

Section 1
All elected and appointed officers are subject to impeachment for reasons
including, but not limited to, malfeasance, conviction of a felony or misdemeanor,
or excessive absences from general and Executive Board meetings. The process for
removal of any officers shall be as follows:

  1. A motion for removal must be made at a regular or special meeting of the
    Executive Board. Charges demanding removal shall be referred to an Ethics
    Committee of three (3) members in good standing, chosen by a majority of
    a quorum of general members during the next general BYD meeting
    following the meeting in which a motion for removal is made. The Ethics
    Committee shall investigate the charges and shall, if requested by either
    the persons bringing the charges, the Executive Board or the Officer
    against whom the charges have been brought, hold hearings regarding the
    motion for removal. The Officer against whom charges have been brought
    shall have the opportunity to confront the person making the motion, to
    call, examine, and cross examine witnesses in connection with the motion,
    to make arguments on his or her behalf and to represented by counsel.
  2. The President or, if the charges are being brought against the President,
    the First Vice-President, shall be a non-voting, ex-officio member of the
    Ethics Committee and shall chair any hearings that may be held.
  3. Once the Ethics Committee has completed its investigation, it shall make
    findings, determined by a majority vote, as to whether or not the charges
    should be sustained and the Officer charged should or should not be
    dismissed. Such findings shall then be forwarded to the Executive Board in
    the form of a recommendation to the BYD to be dealt with under the
    following subsections of this Article.
  4. If the Ethics Committee finds that the charges are not sustained and the
    officer should not be removed, said charges will be dropped and struck
    from the record.
  5. Once the Ethics Committee has made a recommendation that the charges
    should be sustained and the Officer should be removed, the Executive
    Board shall place the motion for removal on the agenda of the next BYD
    meeting, which shall be held no more than sixty (60) days following the
    day the charges are first brought before the Executive Board.
  6. The parties calling for removal of an Officer must be present at the
    Executive Board meeting at which removal is considered, and the Executive
    Board member must be notified in writing at least fifteen (15) days prior
    to the meeting. The Officer subject to removal must be given the
    opportunity to respond at and/or before the meeting at which removal is
    considered.
  7. Removal shall be accomplished by a two-thirds (2/3) affirmative vote of
    the BYD members present and eligible to vote. Only those who were
    members in good standing before charges were brought in front of the
    Executive Board shall be eligible to vote on the motion for removal.

Section 2
The President may remove any appointed officer for any reason and at any time
with a two-thirds (2/3) majority approval by the Executive Board. The President
shall, if deemed necessary, appoint a member, upon the consent of a simple
majority of the Executive Board, to replace the removed officer.

ARTICLE VIII – DISSOLUTION

Section 1
In the event of the dissolution of the BYD, all funds in the treasury and other
assets and records shall go to the Bronx Democratic County Committee after all
obligations have been met, to be safeguarded.

ARTICLE IX – AMENDEMENT OF CONSTITUTION

Section 1
Amendment to this Constitution shall be adopted only by a three-fourths (3/4)
affirmative vote of the membership at the meeting designated for the election of
officers, or at a meeting designated by a three-fourths (3/4) affirmative vote of
the Executive Board, during an Executive Board meeting.

Section 2
Amendments shall become effective immediately after the adjournment of the
meeting at which they were adopted.

Section 3
When members are given notice of meetings, they must be informed that an
amendment is on the agenda for the proposed amendment to be considered at the
meeting.

BY-LAWS

ARTICLE I – POLICY

Section 1
It shall be the policy of this organization to endeavor to uphold all ideals set forth
in its constitution and by the Democratic Party.

Section 2
This organization may charter and become a part of the New York State Young
Democrats organization and/or the Young Democrats of America, and endeavor to
carry on the work of those organizations in Bronx County, State of New York.

  1. In the event of such a chartering, the Executive Board of the BYD shall establish
    rules governing the participation of its members and officers in the activities of
    such organizations.
  2. The BYD shall endeavor to facilitate to the maximum extent possible the
    election of its members to positions of state and national responsibility in the two
    organizations named in this article.

Section 3
No members of the BYD shall, in their official capacity as members of the BYD,
support any political candidate who is in the process of trying to obtain a
Democratic nomination, or who is running a contested primary unless said
candidate has been endorsed by the BYD. This section should not be read to
preclude any BYD member from supporting a candidate in his or her own
individual, personal capacity.

ARTICLE II – PARLIAMENTARY AUTHORITY

Section 1
The most recent edition of Robert’s Rules of Order shall govern the proceedings of
all meetings of the BYD.

ARTICLE III – AMENDMENTS AND RESOLUTIONS

Section 1
Amendment to these By-laws shall be adopted only be a three-fourths (3/4)
affirmative vote of the membership at the meeting designated for the election of
officers, or at a special meeting as designated by a three-fourths (3/4) affirmative
vote of the Executive Board, during an Executive Board meeting.

Section 2
Amendments shall become effective immediately after the adjournment of the
meeting at which they were adopted.

Section 3
All amendments to the Constitution and By-laws proposed for adoption must be
presented in writing to the Executive Board at least fourteen (14) days prior to
the meeting at which such amendments will be considered.

Section 4
When members are given notice of meetings, they must be informed that an
amendment is on the agenda for the amendment to be considered at that meeting.

Section 5
The Executive Board, by a two-thirds (2/3) majority vote of the members present
and eligible to vote at that meeting, may adopt such provisional rules as it deems
necessary in order to facilitate the running of the BYD. Such provisional rules
cannot be in conflict with or in contravention of the Constitution and By-laws of
the BYD.

Section 6
The general membership of BYD, by a majority vote of members present and
eligible to vote at that meeting, may adopt resolutions. Such resolutions cannot
be in conflict with or in contravention of the Constitution and By-laws of the BYD.
Resolutions shall be non-binding. The procedure for such votes shall be
established by the Executive Board prior to the meeting at which the vote takes
place.

ARTICLE IV – FUNDRAISING

Section 1
The President shall have the authority, with confirmation of the Executive Board,
to establish such fundraising events as are deemed necessary by the Executive
Board.

Section 2
An annual membership fee shall be set by majority vote of Executive Board. The
annual membership fee may be changed from time to time.

ARTICLE V – FINANCES

Section 1
The Executive Board shall, through majority vote of the members present and
eligible to vote at a particular meeting, have the power to dispose of its financial
assets in a manner consistent with the goals and principles stated in the
Constitution and By-laws of the BYD.

Section 2
The President and the Treasurer shall establish such bank and/or investment
accounts as deemed necessary by vote of the Executive Board.

Section 3
Any checks issued by the BYD shall bear the signature of the Treasurer of BYD and
the Executive Director of the BDCC or the Treasurer of the BDCC.

Section 4
In the event that the BYD is disbanded or dissolved, all assets and real property of
the BYD and its committees shall revert to the benefit of the Bronx Democratic
County Committee.

ARTICLE VI – MEETINGS

Section 1
Meetings of the BYD shall occur on the fourth Monday of every month a meeting is
called, barring any conflict with religious holidays or other extenuating
circumstances. If the fourth Monday cannot be the day of the meeting, some day
close to the fourth Monday will be substituted for accommodation.

ARTICLE VII – STANDING COMMITTEES

Section 1
Committees shall be formed at the discretion of the Executive Board. The board
will promote the first meeting of the committee, at which the officers of each
committee will be elected.

ARTICLE VIII – CABINET MEMBERS

Section 1
The cabinet may consist of the following Executive Board Members who are
appointed by the President, First Vice-President, Second Vice-President,
Secretary and Treasurer after a call for submissions has been announced to the
BYD Membership. Directors report directly to the Officers.

ARTICLE IX – MEMBERSHIP DUES

Section 1
Dues for general membership shall be set at twenty dollars ($20) per year for
regular members and ten dollars ($10) per year for students.

Section 2
If any member of the BYD, after November 1st of any given year, has paid his or
her membership dues, the respective member will be credited for both the
current and following calendar years.

Section 3
All membership dues will be deposited into the organization’s savings account.

ARTICLE X – ENDORSEMENTS

Section 1
Endorsements of candidates and campaigns shall be approved by a majority of
voting Executive Board members.

2 Comments

  • Bryan Wigfall Posted January 1, 2016 7:17 pm

    A pdf or word document version should be made of the constitution for this organization so that people can download it and read it at anytime as well as anywhere.

    • Glendalys
      Glendalys Posted January 2, 2016 1:31 am

      Hello, Bryan. If you navigate to the downloads tab, you will find all the documents which you seek.

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